Tuesday February 22, 2011

This past Tuesday I did a variety of different projects. I started off by writing out the addresses on each of the envelops that are going to be sent out to couples who are having their first anniversary. I am really happy with this project because it was all my own, I designed the card that is going to be sent to each couple and I am going to be the one to send them all out. After i was finished with that I finished up the vendor contact list for the last wedding.

Next I had to start working on the names for the different services that Equisite Event offers. The names for the services have to be decided as soon as possible because they are supposed to be on their new website, and their new website is supposed to launch on March 1st. For this project they had to me go through a wedding book that showcased all of the popular wedding planners in the area, I then had to go on their websites so I could get some ideas from the names of their services. However, most the current wedding planners have not gotten very creative when naming their services. Equisite Events will be one of the first companies taking this step towards being more creative with their company.

Thursday February 17, 2011

This past Thursday was very productive. Even though Stasia's assistant Lynell who usually gives me my daily projects was not there I still was able to get a lot of work done. It was actually a great chance for me to work one on one with Stasia.

So on this Thursday Stasia had me working on our vendor contact list. The vendor contact list is a list of all of the peoples cell phone's involved in putting the wedding together and making it work. This list is extremely important because on the day of the wedding Stasia will need need the most direct way to contact everyone. Also in most cases Stasia and her assistant Lynell will call all of the numbers on the vendor contact list. The vendor contact list ranges from the contact at the venue of the wedding to the trolley drives that will be transferring guests. This task of finding all of the vendors cell phone numbers was not easy. People are very wary to give out their cell phone numbers, but once I told them that I was with Exquisite Events and that I needed their number for a specific wedding the people were much more comfortable with giving me their cell phone numbers. All in all i was able to finish the vendor contact list for about eight weddings.

Tuesday February 15, 2011

Today was a very productive day for me at Exquisite Events. My day started off by stamping all of the save the dates for an upcoming wedding, and taking them to the post office. My next task was to go through the year calendar and add the number of guest and the time of the event to each upcoming event. This is important because it allows Stasia to have an idea of how large the event is going to be, and what the time frame is.

Next I had to go through a list of hotels in and around newport to check for availability and to block hotel rooms for two upcoming events. While calling the hotels I had to make two excell spreadsheets, one with all of the contact information of the hotels that I called and one with the name of the hotel, the contact at the hotel, the number to the hotel, the rates for booking a room, and lastly how many rooms they could possibly block. This process was very informative and frustrating at the same time. It seemed like every hotel that I called didn't answer and I had to constantly leave voicemail's. Through this process it has taught me to be more patient and that when you want to get information from people or have people work on things you have to constantly be extremely persistent.

Thursday February 10, 2011

On Thursday I was very excited to get to work. After my first day there earlier that week I was already obsessed with my internship. Thursday I started off by picking up some save the date cards and stuffing them into envelopes. While I was stuffing the save the dates I had to also check to make sure the addresses on the envelopes were correct. This process is important for two reasons, first the save the date is the couples first impression to the guest and it needs to be perfect. The second reason why this process is important is because if the save the date has the wrong address on it it makes the couple and the wedding planner look bad, while also making the guest feel unimportant. Next I had to take all the events for the year and put it into a big excel spreadsheet to allow the wedding planner to feel more organized. Lastly, I worked on creating names for the various programs and services that Exquisite Events offers. I was able to use my creative side which was fun and I actually came up with a bunch of great titles that would work well for the company.

Leaving work on my second day I felt just as great about this internship as I did on my first day. I am already learning so much from just observing all of the little tasks I am doing and observing what Stasia the actual wedding planner is doing. I am looking forward to my next day at work.

First day

Today was the first day of my internship and I have already learned so much. I worked for 4 hours today but it flew by because of how much I enjoyed what I was working on. I was surprised when Stasia Anthony (the wedding planner and my "boss?") had me working on projects that they were actually going to use for their company and for their clients.

She had me start off by redesigning their promotional card which they would give to prospective clients. This was a little bit of a task for me considering that I do not have any graphic programs on my computer and had to use my 2003 version of Microsoft word to finish the project. In the end it looked great and I was happy I was able to make it work with my limited options. Next they had me redesign their cards that they send to their married clients after their one year anniversary. I thought this was a great because it allows Exquisite Events to reach out to their previous clients and reminds those clients that Exquisite Events would be a great company to refer people they know who are getting married or planning an event. Next I did some organizing; Stasia had me organize binders for their current clients that held all the information about their wedding or event. This allowed me to see how much really goes into planning a wedding or event, in most of the binders there was about 20 different sections that had to be attended to. I also got to work on some actual planning when I had to call few hotels in NYC to check on room situations for an upcoming wedding.

After only four hours of working I had fallen in love with Exquisite Events and Wedding/Event Planning. Through this internship I will become more creative, more organized and I will gain more interpersonal skills. Leaving Exquisite Events today I was excited and filled with creative ideas to share on my next work day.